Synergy App: Your Workforce Platform in Every Pocket
The Synergy App from Synel puts workforce management where your people actually are. Employees clock in, submit expenses, request holidays, and update work from their phone, while managers approve on the move, without relying on fixed terminals or paper processes.
The reality today
Wall-mounted terminals don’t help when your people are at client sites, on the road, or moving between buildings. Paper timesheets get lost. Expense receipts pile up until month end. Holiday requests wait until someone’s back at a computer. Your workforce management system only works when people can physically reach it. You need the system to reach them instead.
The Solution
The Synergy App extends your workforce system beyond the building. Clocking, requests, expenses, and updates are captured on mobile devices, with location verification and offline support ensuring data is recorded wherever work happens.
Verified Location
GPS and geofencing prove employees are where they say they are. QR codes add checkpoint verification.
Everything in One Place
Clocking, expenses, holidays, documents, job tracking. One app replaces multiple systems and paper processes.
Works Without Signal
Offline mode captures data when there's no signal. Automatic sync when connectivity returns. Nothing lost.
Approvals Anywhere
Managers approve holiday requests and expenses from their phone. No waiting for desk time.
Key Features
Everything you need, built in.
How It Works
Simple implementation, powerful results.
Download
Employee downloads Synergy App from iOS App Store or Google Play.
Login
Secure login links the app to their employee record in the central system.
Clock In
GPS captures location. Geofencing or QR code verifies site if required.
Capture
Expenses photographed, holidays requested, job status updated, documents uploaded.
Sync
Data syncs to central platform in real time. Offline data uploads when signal returns.
Built for Your Sector
About Synergy App
Not everyone works next to a clocking terminal. Field engineers visit client sites. Care workers move between homes. Sales teams are on the road. Facilities staff cover multiple buildings. The Synergy App extends your workforce management platform to wherever your people are, turning their smartphone into a secure connection to the business.
Clock In From Anywhere
Employees clock in and out, start breaks, and record shift times directly from their phone. Every clocking event captures GPS coordinates, giving you proof of location. Geofencing takes this further, restricting clocking to within a set radius of specific sites. An engineer can only clock in when physically at the client premises. No gaming the system from the car park down the road.
QR Code Verification
For locations where GPS alone isn't precise enough, QR codes provide checkpoint verification. Post a code at a specific location and employees scan it to prove presence. Combine with geofencing for belt-and-braces verification. Particularly useful for multi-floor buildings or sites with poor GPS signal indoors.
Expenses on the Spot
When employees spend money, they capture it immediately. Photograph the receipt, enter the amount, assign a category or cost centre, and submit. No keeping paper receipts. No forgetting what that faded receipt was for weeks later. Mileage claims work the same way. Expenses flow to managers for approval and onward to payroll.
Holiday Requests and Balances
Employees check their holiday entitlement and request time off without calling the office or logging into a desktop. Managers receive notifications and approve or decline from their own phone. No emails bouncing back and forth. No waiting until someone's back at their desk. Requests and approvals happen in real time.
Job and Activity Tracking
For field workers using the Field Management module, the app becomes their job control centre. View assigned jobs, start and end activities, record travel time versus productive time, and complete digital job sheets. Add notes to jobs. All information syncs back to the central system instantly, feeding into job costing and invoicing.
Document Access and Upload
Employees view permitted documents on their phone. Site induction forms, safety manuals, work permits, company policies. They can also upload documents directly to their employee record. Renewed driving licence? Photograph it and upload. New certification? Scan it on site. Medical note for an absence? Capture and submit without visiting the office.
Emergency Mustering
In a fire evacuation, the app supports mobile roll call. Fire marshals see who's on site based on clocking data and mark people safe as they're accounted for. Real-time visibility of who's still missing. No paper lists getting lost in the chaos. Works alongside fixed muster points for complete emergency response coverage.
Works Offline
Signal isn't guaranteed. Basements, rural areas, buildings with thick walls. The Synergy App captures data offline, storing it locally until connectivity returns. Clock in at a site with no signal, the data syncs automatically when you're back online. No lost clockings, no manual corrections needed.
Manager Approvals On the Go
Managers aren't always at their desks either. The app sends notifications for pending approvals. Holiday requests, expense claims, timesheet amendments. Review and approve from anywhere. Teams don't wait for managers to get back to the office. Decisions happen when they need to happen.
One App, All Modules
The Synergy App is modular. Features unlock based on which parts of the Synergy platform you use. Start with Time & Attendance and employees get clocking and holiday requests. Add Expenses and receipt capture appears. Add Field Management and job tracking activates. One app that grows with your workforce management needs.
Related Solutions
Explore more solutions that work together.
Field Management
Real-time visibility of mobile workers, job progress, and travel versus productive time.
Synergy Expenses
Capture, approve, and reimburse expenses digitally without paper receipts or spreadsheets.
Synergy Documents
Store HR documents digitally with expiry alerts and controlled access for compliance.
Frequently Asked Questions
What can employees do in the Synergy App?
The app handles clocking in and out with GPS, submitting expenses with photo receipts, viewing and uploading HR documents, checking job schedules and updating status, requesting holidays, viewing timesheets and participating in emergency roll calls. One app for all workforce management tasks.
What is geofencing?
Geofencing creates a virtual boundary around a location. When enabled, employees can only clock in when their phone's GPS shows they are within the defined radius of an approved site. This prevents remote clocking from home or elsewhere while still allowing mobile workforce flexibility.
Does the app work without internet signal?
Yes. The Synergy App captures data offline and stores it locally on the device. Clock in at a basement site with no signal, photograph receipts in a rural dead zone. Everything syncs automatically when connectivity returns. No lost data, no failed submissions.
Can the app replace physical clocking terminals?
For some organisations, yes. Hybrid workforces, small sites where terminals aren't cost-effective, or fully mobile teams can use the app as their primary clocking method. Many organisations use a mix of terminals in offices and the app for remote workers, all feeding into the same system.
How does the app help with emergency evacuations?
The app supports emergency mustering by allowing fire wardens to mark staff as safe directly from their phone. For sites where not everyone clocks at a fixed terminal, the app ensures remote workers are included in evacuation headcounts. It connects to Synergy's Emergency Mustering system for a complete roll call.
See the Synergy App in action
Book a demo to see how Synel can streamline your operations and deliver measurable ROI.
Trusted by industry leaders